A&S Learning Design & Technology Knowledge Base

Reserving Equipment and Rooms

Updated

Media Studies students must complete the Media Studies Code and Contract to check out equipment reserved for Media Studies majors. Students who wish to use the studio after hours must complete an orientation first. Faculty who would like to use the Production Studio after hours should consult this page.

Reserving Equipment or Rooms

Go to ldtreservations.as.virginia.edu and select Sign in to your account.

Screenshot of the reservation system homepage with "Sign in to your account" circled in red.

Select Sign in with your Netbadge ID.

Screenshot of reservation system sign in page with the "Sign in with your Netbadge ID" option circled in red.

In the top menu bar, select Book by Category and choose either Rooms or Equipment.

Screenshot of reservation interface Book by Category option, with dropdown menu displaying "Rooms", "Equipment", or "See more details".

You can search for what you want to book by using one of the search bars. You can search for rooms by availability, site, or by typing in the name.

Screenshot of room reservation interface with search bar, availability by date and site selection.

You can search for equipment by availability, site, category, or by typing in the name.

Screenshot of reservation selection interface depicting equipment search bar, site selection and a list of categories.

When booking a room, select create booking next to the room listing.

Screenshot of a Media Production Studio reservation listing with "Create booking" button in right-hand corner.

When booking equipment, select add to basket next to the item listing.

Screenshot of a Canon Rebel T6i DSLR item listing with "Add to Basket" button in right-hand corner.

Select Basket to remove or change the quantity of equipment. Select Update to save any changes, and Create Booking when you’re done.

Screenshot of equipment reservation basket showing a list of 3 items.

Choose the start date, start time, end date, and end time of your reservation, and select Update. Click Next when you are ready to book.

Screenshot of reservation calendar with a pending booking set.

Gray time slots are unavailable times, and red time slots are conflicting reservations.

Reservation calendar displaying closed hours in gray and unavailable hours in red

If you select an unavailable or conflicting time, the system will suggest different ones for you to choose.

Prompt indicating a booking clashes with site open times. Displays a list of suggested alternate times.

If you’re booking a room, you will be asked to select the Booking Type and to enter the title of the course your reservation is for. You can enter a second contact email if you have multiple people in your group, or if you have an alternate email you want to use to be notified of your reservation.

Prompt asking for booking type, course and second contact email

Next you will be shown a list of rules you must agree to abide by in order to complete the reservation. Mark the box and then select Next.

Rules for equipment reservations

Last, you will be asked to verify all of your booking details. Choose Submit to finalize your reservation.

You will receive an email confirmation with a summary of your reservation details, as well as reminders when your reservation will start and end.

Equipment booking verification page

Further questions about reservations may be directed to Media Studio consultants during regular studio hours, or you can email Jessica  Weaver-Kenney ([email protected]).

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