A&S Learning Design & Technology Knowledge Base

Reserving Media Studio Equipment

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Media Studies students must complete the Media Studies Code and Contract to check out equipment reserved for Media Studies majors.

Students who wish to check out certain advanced equipment must complete an orientation first.

Log into Cheqroom

Go to https://login.cheqroom.com and enter your official UVA email address in the email address field.

Cheqroom login prompt

Select Log in with SSO and log in using your NetBadge credentials.

Choose Location

On the left side of the page underneath A&S Learning Design & Technology, click the Location dropdown and select A&S Media Studio Equipment Checkout.

Create a New Reservation

To create a new equipment reservation, select Reservations in the far left menu, and then choose the blue New Reservation button on the far right side of the screen.

Cheqroom menu with reservations highlighted in purple
New reservation in white text on purple background

Choose the start and end times for your reservation under WHEN & WHERE. "At" should already be filled out as A&S Media Studio Equipment Checkout. If it's not, make sure to select it.

Add Equipment

Click the purple Add items or kits button on the Equipment panel.

You can filter items by Category (1) or availability (2), or use the search bar (3) if you know the name of the item you want to reserve.

To add an item to your reservation, click the checkbox (1) next to the item. Once you've selected all desired items, click the Add items or kits (2) button.

If you forgot to add something, you can click the Add items or kits button to bring up the item selector again.

Fill Out Additional Information

If you are reserving equipment for a course project, enter the course name or number under Extra Info → Course. If this is not for a course project, just enter "extracurricular" or "personal project".

"Course" text entry field with Basic Multimedia Production entered

If you have any questions, comments, or files to add to your reservation, you can do so using the comment field under Timeline.

Empty comment text edit field on reservation timeline interface of Cheqroom

Complete the Reservation

When you have filled out all reservation information, click the purple Reserve button at the top right side of the page. You will receive an email notification with your reservation info.

"Reserve" in white text on purple background

For more assistance, you can speak to Media Studio consultants during open studio hours, or you can email [email protected].

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