Files shared from OneDrive to a Canvas course generate course-specific copies that are not linked to your original file and will not sync to the original file. These copies will not update if you make changes to your original document.
If you want to share a OneDrive file but retain the links to your original document, such that updates will continue to sync, use the External URL feature in Modules OR the External Link function in any Rich Content Editor in Canvas to share your files.
Using External URL in MODULES
In your OneDrive File
- Open the Share settings in your file (File → Share → Share with People → Shareable Link).
- Set to People in University of Virginia with the link (1) and disallow editing (2) if you want students to VIEW your documents but not edit. You can also block download (3) if preferred (may not fully stop students from downloading/copy-pasting content). Select Apply (4) → Copy Link.
In Canvas
- Create your module by clicking the + Module icon
- Select the Add Item button and choose External URL (learn more about External URLs in Canvas Modules)
- Paste your OneDrive file link into the "URL" (1) text field and enter a page name (2). Select the checkbox next to Load in a new tab (3). Adjust indentation as needed (4).
- Select Add Item. Publish when ready.
Suggestion: In Canvas, add a Text Header above your link and be sure to give it a meaningful title. Both of those actions provide context for students.
Using the Rich Content Editor “External Link” tool
- Open the Rich Content Editor (available on a Page, Discussion, etc).
- Click the link icon and select External Links (Learn more about External Links in Canvas).
- Paste your link from OneDrive into the Link field and enter the text that will appear in place of the URL. It will appear as a link, which by default, will open in a new tab.
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